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State of Washington Current Contract Information Revision date: September 13, 2001
Contract number: 07697	Contract title: DICTATION EQUIPMENT
Term: October 1, 2002 through: September 30, 2003	Commodity code: 7450
Purpose: 1. Extend contract pending rebid and award of a new contract. Term of this extension shall extedn thirty days beyond award of a new contract, not to exceed one year. all other terms and conditions continue.
For use by: All State Agencies, Political Subdivisions of Washington and Oregon states, Qualified Non-profit Corporations, Materials Management Center, Participating Institutions of Higher Education (College and Universities, Community and Technical Colleges).
Contract type: This contract is designated as mandatory use. Cassette Tapes are convenience use.
Contractor : Abolins Contact: Michael Hall Address: 2811 South 12^th Street Tacoma WA 98405 Phone: (800) 562-2200 or (253) 272-9898 FAX: (253) 272-9090 Federal I.D. No.: 91-1414568 Supplier No.: 9459	Ordering procedures: See Notes II and III Order placement address: Same as above
Products available: Dictation Equipment, Hand Held Recorders, Desk Top Recorders, Transcribers & Cassettes
This page contains key contract features. Find detailed information on succeeding pages. For more information on this contract, or if you have any questions, please contact your local agency Purchasing Office, or you may contact our office at the numbers listed below.
Payment address: Same as above	Minimum order: None
Delivery time: 10-15 Days ARO	Terms of sale:FOB Destination, freight prepaid and included
Payment terms: Net 30 days
Contract pricing: See Attachment "A"	Term Worth: $175,000 Current Participation: $0.00 MBE, $0.00 WBE, $175,000.00 OTHER, $0.00 EXEMPT, MBE 0%, WBE 0%, OTHER 100%, Exempt 0%
State Procurement Officer: Dale Colbert Phone Number: (360)902-7423 Fax Number: (360)586-2426 Email: dcolber@ga.wa.gov
Visit our Internet site: http://www.ga.wa.gov/proc.htm

Notes:

This contract is subject to RCW 43.19.190(2) & RCW 43.19.1905(7): which authorizes state agencies to purchase materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-contract suppliers, provided that an agency subsequently notifies the Office of State Procurement (OSP) State Procurement Officer (SPO) that the pricing is less costly for such goods or services than the price from the state contractor.
If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the state agency to at least meet the non-contractor's price. If the state contractor cannot meet the price, then the state agency may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form developed by OSP and forwarded to the SPO administering the state contract. (Reference General Authorities document)
If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such item(s) from the contract.
State Agencies: Submit Order directly to Contractor for processing. Political Subdivisions: Submit orders directly to Contractor referencing State of Washington contract. If you are unsure of your status in the State Purchasing Cooperative call (360) 902-7415.
Only authorized purchasers included on the State Purchasing Cooperative (SPC) listing published and updated periodically by OSP may purchase from this contract. It is the contractors responsibility to verify membership of Political Subdivisions/Non-Profit Corporations in the SPC prior to processing orders received under this contract. Call (360) 664-2444 for listing available on Fax-On-Demand (FOD). Contractors shall not process state contract orders from unauthorized purchasers.

Special Conditions:

Warranty on all products is one year for all parts and 90 days for labor.
Contract is extended for 12 months effective October 1, 1999.

Attachments:

Item	Description	Manufacturer make/model	Price
1.	SMALL HAND HELD RECORDERS Small hand held recorders are available on this contract in two type: A very basic model (Item 1.B.) or a multi-featured model (Item #1.B.). These recorders are offered in Standard Cassette models, Mini Cassette models and Micro Cassette models. A. SMALL BASIC HAND HELD RECORDER SPECIFICATIONS BASIC HAND HELD RECORDERS 100% Solid State Circuitry Built in Condenser Mic and Speaker Fast-Forward, Rewind, Play & Stop Keys Volume Control Earphone Jack Operating Instructions and Batteries included
	a. Standard Cassette Basic Hand held Recorder ACCESSORIES 1). Earphones 2). AC Adapter 3). Standard Cassettes tapes: 10./Box	PANASONIC RQL10 W/2-AA CALRAD 15-95 PANASONIC RPAC31 MAXELL C60	$ 23.50 EA $ 1.18 EA $12.40 EA $ 1.10 EA
	b. Mini Cassette Basic Hand held Recorder ACCESSORIES 1). Microphone 2). Earphone 3). AC Adapter 4). Mini Cassette Tapes: 10 each per box	SANYO TRC 3680 W/2-AA PEC C5710 CALRAD 15-95 SANYO 3CV120B PHILLIPS MC30	$ 64.80 EA $4.65 EA $1.18 EA $13.05 EA $4.60 EA
	c. Micro Cassette Basic Hand held Recorder ACCESSORIES 1). Earphones 2). AC Adapter 3). Micro Cassettes Tapes: 3 ea/pk, 10pk/Box	PANASONIC RN202 W/2-AA CALRAD 15-95 PANASONIC RPAC31 MAXELL MC60	$26.00 EA $ 1.18 EA $12.40 EA $ 3.45 PK
	B. SMALL MULTI FEATURED HAND HELD RECORDER SPECIFICATIONS 100% Solid State Circuitry Voice Activated (Not available on Mini Model) Building Condenser Mic and Speaker Mic and Earphone Jacks Tape Counter/Reset Button Volume Control Telephone and Conference Recording Capabilities LED Battery Indicator Single hand operation Three hours plus play/record time Includes required batteries, adapter, plastic case and operating instructions
	1. Standard Cassette Small Hand held Recorder ACCESSORIES 1). Lapel Microphone 2). Earphones 3). AC Adapter 4). Telephone Pick up 5). Standard Cassette Tapes: 10 each per box	SANYO TRC 960C W/2AA CALRAD 10-11 CALRAD 15-95 SANYO 3CV120B CALRAD 80-566 MAXELL C60	$54.45 EA $23.20 EA $ 1.18 EA $13.05 EA $5.80 EA $1.10 EA
	. Mini Cassette Small Hand Held Recorder ACCESSORIES 1). Lapel Microphone 2). Earphones 3). AC Adapter 4). Telephone Pick up 5). Mini Cassette Tapes: 10 each per box	SANYO TRC 3570 W/2AA CALRAD 10-11 CALRAD 15-95 SANYO 3CV120B CALRAD 80-566 PHILLIPS MC30	$DISCONTINUED EA $23.20 EA $ 1.18 EA $ 13.05 EA $ 5.80 EA $ 4.60 EA
	2. Micro Cassette Small Hand Held Recorder ACCESSORIES 1). Lapel Microphone 2). Earphones 3). AC Adapter 4). Car Adapter 5). Micro Cassette Tapes: 3 ea/pk, 10pk/Box	SANYO TRC 5830 W/2AA CALRAD 10-11 CALRAD 15-95 SANYO 3CV120B CALRAD 45-748 MAXELL MC60	$81.10 EA $23.20 EA $ 1.18 EA $13.05 EA $14.95 EA $ 3.45 PK
2.	DESKTOP RECORDERS Desktop recorders are available in three sizes: Standard Cassette, Mini Cassette and Micro Cassette SPECIFICATIONS: 100% Solid State Cue Tone/Electronic Indexing Built in speaker Microphone and Earphone Jacks Pre End of Tape Warning Digital Counter with reset button Volume and tone controls Push button controls, on-off switch Led Function Indicators On-line Telephone connection & recording Operating instructions
	A. Standard Cassette Desktop Recorder ACCESSORIES 1). Earphones 2). Telephone Record 3). Conference Mic 4). Foot Controls 5). Standard Cassette Tapes: 10 each per box	SANYO TRC8800D SANYO RB9100B CALRAD 80-566 SANYO HM 54 SANTO FS56 MAXELLC60	DISCONTUNUED EA $18.40 EA $ 5.80 EA $75.95 EA $30.60 EA $ 1.10 EA
	B. Mini Cassette Desktop Recorder ACCESSORIES 1). Earphones 2). Telephone Record 3). Conference Mic 4). Foot Controls 5). Mini Cassette Tapes: 10 each per box	SANYO TRC7600C SANYO RB9100B CALRAD 80-566 SANYO HM50B SANYO FS53 PHILLIPS MC30	DISCONTINUED EA $18.40 EA $ 5.80 EA $46.10 EA $46.25 EA $ 4.60 EA
	C. Micro Cassette Desktop Recorder ACCESSORIES 1). Earphones 2). Telephone Record 3). Conference Mic 4). Foot Controls 5). Micro Cassette Tapes: 3 ea/pk, 10pk/Box	SANYO TRC 6400D SANYO RB 9100B CALRAD 80-566 SANYO HM55 SANYO FS 53 MAXELL MC60	DISCONTINUED EA $18.40 EA $ 5.80 EA $68.95 EA $46.25 EA $ 3.45 PK
3.	DESKTOP TRANSCRIBERS Desktop Transcribers are available in three sizes: Standard Cassette, Mini Cassette and Micro Cassette SPECIFICATIONS (ALL SIZES) 100% Solid State Built-in play back speakers Earphone and Headphone Jacks Adjustable Auto Backspace Quick Erase Digital Tape Counter Volume & Tone Controls Electronic Indexing with LED Indicator Push Button Control Keys Power ON-Off Switch LED Indicator: Power, Tape Run, Quick Erase, record Operating Instructions Compatible with Dictation units offered
	A. Standard Cassette Desktop Transcriber (includes headset and foot controls) ACCESSORIES 1). Replacement Headset 2). Replacement Foot Controls 3). Standard Cassette Tapes: 10 each per box	SANYO TRC 8080 SANYO RB 9100B SANYO FS56 MAXELL C60	$195.30 EA $18.40 EA $30.60 EA $ 1.10 EA
	B. Mini Cassette Desktop Transcriber (includes headset and foot controls) ACCESSORIES 1). Replacement Headset 2). Replacement Foot Controls 3). Standard Cassette Tapes: 10 each per box	SANYO TRC 7060 SANYO RB 9100B SANYO FS 53 PHILLIPS MC30	$170.05 EA $18.40 EA $46.25 EA $ 4.60 EA
	C. Micro Cassette Desktop Transcriber (includes headset and foot controls) ACCESSORIES 1). Replacement Headset 2). Replacement Foot Controls 3). Standard Cassette Tapes: 3 ea/pk, 10pk/Box	SANYO TRC 6040 SANYO RB9100B SANYO FS 53 MAXELL MC60	$188.35 EA $18.40 EA $46.25 EA $ 3.45 PK
4.	COMBINATION UNITS (DESKTOP RECORDER AND TRANSCRIBER) Combo units are available in three sizes: Standard Cassette, Mini Cassette and Micro Cassette. SPECIFICATIONS (ALL SIZES) 100% Solid State Built-in Condenser Mic and Speaker Earphone and Headphone Jacks Adjustable Auto Backspace Pre End of Tape Warning Digital Tape Counter and Reset Button Volume and Tone Controls Automatic Search and Indexing Quick Erase Push Button Control Keys Power On-Off Switch LED Function Indicator Operating Instructions
	A. Standard Cassette Combo Unit (includes foot pedal and headset) ACCESSORIES 1). Replacement Foot Pedal 2). Replacement Headset 3). Conference Microphone 4). Telephone Record Adapter 5). Deluxe Headset 6). Standard Cassette Tapes: 10 each per box	SANYO TRC 8800 SANYO FS 56 SANYO RB 9100B SANYO HM 54 CALRAD 80-566 SANYO DHS MAXELL C60	$242.50 EA $30.60 EA $18.40 EA $75.95 EA $ 5.80 EA $22.65 EA $ 1.10 EA
	B. Mini Cassette Combo Unit (includes foot pedal and headset) ACCESSORIES 1). Replacement Foot Pedal 2). Replacement Headset 3). Conference Microphone 4). Telephone Record Adapter 5). Deluxe Headset 6). Mini Cassette Tapes: 10 each per box	SANYO TRC 7600 SANYO FS 53 SANYO RB 9100B SANYO HM 50B CALRAD 80-566 SANYO DHS PHILLIPS MC30	$219.85 EA $46.25 EA $18.40 EA $46.10 EA $ 5.25 EA $22.65 EA $ 4.60 EA
	C. Micro Cassette Combo Unit (includes foot pedal and headset) ACCESSORIES 1). Replacement Foot Pedal 2). Replacement Headset 3). Conference Microphone 4). Telephone Record Adapter 5). Deluxe Headset 6). Micro Cassette Tapes: 3 ea/pk, 10pk/Box	SANYO TRC 6400 SANYO FS 53 SANYO RB 9100B SANYO HM 55 CALRAD 80-566 SANYO DHS MAXELL MC60	$235.30 EA $46.25 EA $18.40 EA $68.95 EA $5.80 EA $22.65 EA $ 3.45 PK

To OSP Customers: Please take a moment to let us know how our services have measured up to your expectations on this contract. Please copy this form locally as needed and forward to the Office of State Procurement Purchasing Manager. For any comments marked unacceptable, please explain in remarks block.

Procurement services provided: Excellent Good Acceptable Unacceptable

ø Timeliness of contract actions Excellent Good Acceptable Unacceptable

ø Professionalism and courtesy of staff Excellent Good Acceptable Unacceptable

ø Services provided met customer needs Excellent Good Acceptable Unacceptable

ø Knowledge of procurement rules and regulations Excellent Good Acceptable Unacceptable

ø Responsiveness/problem resolution Excellent Good Acceptable Unacceptable

ø Timely and effective communications Excellent Good Acceptable Unacceptable

Comments:

Agency: Prepared by:

Title:

Contract No.: 03095 Date:

Contract Title: Video and Television Equipment

Phone:

Send to:
Purchasing Manager
Office of State Procurement
PO Box 41017
Olympia, Washington 98504-1017

PRODUCT/SERVICE PERFORMANCE REPORT

Complete this form to report problems with suppliers or to report unsatisfactory product or services. You are also encouraged to report superior performance. Suppliers should be contacted by agency personnel in an effort to resolve problems themselves prior to completion and submission of this report.

Contract number: 07697

Supplier's name: Abolins Supplier's representative: Michael Hall

PRODUCT/SERVICE:
____ Contract item quality higher than required.
____ Damaged goods delivered.
____ Contract item quality lower than required.
____ Item delivered does not meet
____ Other: P.O./contract specifications.

SUPPLIER/CONTRACTOR PERFORMANCE:
____ Late delivery.
____ Incorrect invoice pricing.
____ Slow response to problems and problem resolution.
____ Superior performance.
____ Other:

CONTRACT PROVISIONS:
____ Terms and conditions inadequate. ____ Additional items or services are
____ Specifications need to be revised. required
____ Minimum order too high.
____ Other:

Briefly describe situation:

Agency Name: Delivery Location:

Prepared By:
Phone Number:
Date:
Supervisor:

Send To:
Sheila Mott
STATE PROCUREMENT OFFICER
OFFICE OF STATE PROCUREMENT
PO BOX 41017
OLYMPIA WA 98504-1017

Procurement services provided:	Excellent	Good	Acceptable	Unacceptable
ø Timeliness of contract actions	Excellent	Good	Acceptable	Unacceptable
ø Professionalism and courtesy of staff	Excellent	Good	Acceptable	Unacceptable
ø Services provided met customer needs	Excellent	Good	Acceptable	Unacceptable
ø Knowledge of procurement rules and regulations	Excellent	Good	Acceptable	Unacceptable
ø Responsiveness/problem resolution	Excellent	Good	Acceptable	Unacceptable
ø Timely and effective communications	Excellent	Good	Acceptable	Unacceptable

Agency Name:		Delivery Location:
Prepared By:	Phone Number:	Date:	Supervisor: